Appearance
Take Attendance
There are two ways to record attendance: the fast check-in kiosk for the front desk, and the Attendance Log for corrections and backdating.
Check in students (kiosk)
- Click the green Check In button in the top header. This launches the check-in kiosk.
- Find the student:
- Type their ID number on the number pad, or
- Switch to name search and start typing their name.
- If the student is enrolled in more than one program, a Select a program dialog appears — choose the class they are attending.
- Click Check In. A confirmation appears and the student is added to Who's Here.
Tap Who's Here at any time to see everyone who has checked in today.
When you're done, exit the kiosk to return to the normal app.
Faster check-ins
Students can also check themselves in from their own phone using the remote check-in link or the mobile app code shown in the kiosk.
Fix a mistake or add a past check-in
Use the Attendance Log when you need to correct something or record attendance after the fact.
- Go to Operations → Activity.
- Filter by date, program, or student to find the record.
- To remove a check-in: select it and choose Remove. This cannot be undone.
- To add a past check-in (backdate): click Log Attendance, choose the program, date, and time, select one or more students, and save.
Backdating is for staff only
Only staff can backdate attendance, and only from the Attendance Log — the kiosk always records the current time.
Walk-ins and drop-ins
- If the visitor exists as a student, log their attendance from the Attendance Log as above.
- If they are paying a one-time drop-in fee, record the money under Billing → Drop-in Fees. See Manual Payment Processing.
View a student's attendance
Open a student's profile and go to the Attendance tab to see totals, streaks, a trend chart, and the full check-in history. You can delete an individual record here too.
For academy-wide numbers, see Reports → Attendance Trends.
If a check-in is blocked
Check-in can be blocked for expired memberships, outstanding balances, a missing card on file, or an unsigned waiver. Adjust these rules in Settings → Academy → Preferences → Check-in Settings.